Menu

Frequently Asked Questions

Back to Home

FAQ'S

What is SchoolWrite

SchoolWrite is school administration software. All aspects of school administration are managed by SchoolWrite software for Windows For example integrating class lists, end-of-term reports, SMS & email, on-line intranet, billing of school fees, accounting and bank reconciliation.

SchoolWrite Info (pdf)

Can I Order Only 1 Module Or Component?

Yes you can. Modules and Components are designed to work Independently

HOW DO I PAY FOR THE SOFTWARE LICENCE?

Simply Contact Us

Which Operating System is SchoolWrite Compatible with?

SchoolWrite runs on any Windows Platform because it is a Windows application. For Linux Users, it needs a plugin like 'Win4Lin' that allows Linux to run Windows Applications

Banks that support Schoolwrite

Schoolwrite Supports all banks across Uganda

Where is the Documentation?

Get this from our Download Page

9 Modules In 1?

SchoolWrite is MODULAR with each part of the system able to be used independently. Yet the modules have been designed to provide the benefits of a fully-integrated system. Modules can be implemented one at a time, in any sequence.

The Students Module includes;

• One to four terms per year, with up to twenty-four curricular and eight co- curricular subjects per term.

• Two optional activities may be set up for students (eg boarders, computer club, etc), and up to nine sports houses.

• Student lists may be printed by subject, class, house, activity, age, etc within any selected year range.

• At end-of-year students are automatically promoted to the next school year.

• Histories are maintained on disciplinary actions, accidents & illnesses, and positions held within the school.

• Information is kept on allergies & immunisations, transport requirements, and registration & graduation.

• End-of-term Report Cards are printed, or emailed as a pdf file to parents.
The Parents Module includes;

• Automatic billing of parents, with discounts for bursaries and families.

• Automatic discounts for siblings attending school.

• Provision for split families, with copies of school accounts, and end of term re- ports to additional parent addresses.

• Combined Bank Deposit sheet printed, with school fees and Building Fund con- tributions listed separately.

• Follow up of overdue school fees using printed Statements, Aged Transaction Report and form letters, with option to charge interest on unpaid balances.

• Parent lists, Family lists, standard letters and labels may be printed at any time.

• Automatic generation of emails when students are absent. Parents are notified within minutes of the roll being marked and entered.
The Past Students Module includes;

• Track current addresses of past students.

• Students are automatically transferred to Past Students on graduation.

• Parents of Past Students may also be transferred.

• Standard letters and mailing labels are printed by alumni year.

• Previous academic results, and positions held are viewed on screen.
The End of Term ReportWrite Module includes;

• Teachers' classes are downloaded to record marks and comments offline. Download locations may be a USB drive, Zip disk, a folder on the network or a floppy disk Included in the download are teachers’ classes and software.

• A spell-checker and all necessary software is included in the download.

• Uploaded marks and comments are merged into SchoolWrite's main student da- tabase.

• A Mark Entry Control Report is provided to follow up staff who have not returned their marks and comments for upload
The Timetable Printing Module includes;

• Entry of Periods taught by Teacher, with room numbers

• Timetables are printed for:
• Students
• Teachers
• Room usage
• Whole school
• Free Teachers
• Free Rooms

• Students timetables may be viewed on screen.
The FUTURE ENROLMENTS Module includes;

• Organisation and control over all future enrolment enquiries

• Standard letters printed for selected groups of prospective parents

• Enrolment fees collected.

• Marketing source statistics available.

• Accepted applications are 'rolled over' to Students and Parents, requiring little or no further keyboard entry when the student commences

• Workloads are reduced at the start of year.
The GENERAL LEDGER Module includes;

• Accounting for non-accountants.

• The chart of accounts is pre-set for schools, and easily modified.

• Date-driven reporting allows financial printouts by semester, by term, or by month, with matching Budget periods.

• Printed Audit Trails from transaction entry satisfy auditors’ requirements.

• End of prior financial year stays open for up to 12 months. Adjustments and final reporting are not rushed.

• Trial Balance, Income & Expenditure, Balance Sheet and Tailored Financial Reports
The STAFF PAYROLL Module includes;

• Integrated with the SchoolWrite General Ledger

• Employees include teachers, admin staff, maintenance staff, full time staff, casuals, salaried and hourly. Staff photos may be included.

• on-screen preview of payslips

• accrual of holiday leave, sick leave and long service leave

• superannuation calculated for employer and employee contributions • password protection
The ACCOUNTS PAYABLE Module includes;

• Creditors system is full integrated with the SchoolWrite General Ledger

• Invoices may be split over any number of finance codes

• Prints remittances and cheques (optional)

• accumulates history of transactions for each creditor

• Cash Requirements report is available prior to paying creditors

• Projected cash flow report monitors the total of funds required in the future.
The LIBRARY SYSTEM Module includes;

• Cataloguing, searching and circulating resources—books, tapes, DVD’s, etc

• Integration with SchoolWrite students

• Overdue reporting and waiting list management

• Network Search Screen software for multiple users

• Web Search software for library enquiries on Internet or Intranet

2 Components In 1?

The Academic Records & School Fees + Accounting components may be run independantly or together.

The Academic Records Component includes;

Students
• Student reports, with subjects, marks and comments
• Attendance & discipline details
• Intranet (browser based)

Communicating with Parents
• Emergency phone numbers
• Email & SMS & printed communications
• Automatic notifications of student absences

Past students
• Previous academic records
• Alumni mailings
• Parents of Past Students tracked

Timetable printing
• Timetables printed for Teachers, Students and Rooms
• Screen view of Teachers' and Students' timetables
• Period-free timetables printed for Teachers and Rooms
• Lists Teacher clashes and Room clashes
• Lists Teacher Loads

Future Enrolments
• Track Future Enrolment enquiries and placements
• Standard letters to enrolment parents
• Automatic roll-over of acceptances

ReportWrite
• Teachers enter marks & comments off-line
• Teachers graph & print their own subject classes
• Marks & comments are uploaded to SchoolWrite central database (Requires Timetable printing module)
School Fees & Accounting Component includes;

School fees
•School fees billing
•Follow-up overdue fees

General Ledger
• Bank reconciliation
• Standard chart of accounts for non-Government schools
• Standard Profit & Loss, and Balance Sheet
• Tailored financial reports

Creditors
• projected Cash Flow report
• Invoices selected for payment
• cheque and remittance advices printed
• On-screen creditor transactions

Staff Payroll
• Detailed pay slips
• Superannuation (social security) deductions
• Automatic holiday, sick leave, and long service leave accruals
• Pay histories kept

All Documentation

Articles

This section contains answers to the most common questions about SchoolWrite

  • All
  • General
  • Components
  • Modules
SchoolWrite is school administration software. All aspects of school administration are managed by SchoolWrite software for Windows For example integrating class lists, end-of-term reports, SMS & email, on-line intranet, billing of school fees, accounting and bank reconciliation.

SchoolWrite Info (pdf)
The Academic Records Component includes;

Students
• Student reports, with subjects, marks and comments
• Attendance & discipline details
• Intranet (browser based)

Communicating with Parents
• Emergency phone numbers
• Email & SMS & printed communications
• Automatic notifications of student absences

Past students
• Previous academic records
• Alumni mailings
• Parents of Past Students tracked

Timetable printing
• Timetables printed for Teachers, Students and Rooms
• Screen view of Teachers' and Students' timetables
• Period-free timetables printed for Teachers and Rooms
• Lists Teacher clashes and Room clashes
• Lists Teacher Loads

Future Enrolments
• Track Future Enrolment enquiries and placements
• Standard letters to enrolment parents
• Automatic roll-over of acceptances

ReportWrite
• Teachers enter marks & comments off-line
• Teachers graph & print their own subject classes
• Marks & comments are uploaded to SchoolWrite central database (Requires Timetable printing module)
School Fees & Accounting Component includes;

School fees
•School fees billing
•Follow-up overdue fees

General Ledger
• Bank reconciliation
• Standard chart of accounts for non-Government schools
• Standard Profit & Loss, and Balance Sheet
• Tailored financial reports

Creditors
• projected Cash Flow report
• Invoices selected for payment
• cheque and remittance advices printed
• On-screen creditor transactions

Staff Payroll
• Detailed pay slips
• Superannuation (social security) deductions
• Automatic holiday, sick leave, and long service leave accruals
• Pay histories kept
The Students Module includes;

• One to four terms per year, with up to twenty-four curricular and eight co- curricular subjects per term.

• Two optional activities may be set up for students (eg boarders, computer club, etc), and up to nine sports houses.

• Student lists may be printed by subject, class, house, activity, age, etc within any selected year range.

• At end-of-year students are automatically promoted to the next school year.

• Histories are maintained on disciplinary actions, accidents & illnesses, and positions held within the school.

• Information is kept on allergies & immunisations, transport requirements, and registration & graduation.

• End-of-term Report Cards are printed, or emailed as a pdf file to parents.
The Parents Module includes;

• Automatic billing of parents, with discounts for bursaries and families.

• Automatic discounts for siblings attending school.

• Provision for split families, with copies of school accounts, and end of term re- ports to additional parent addresses.

• Combined Bank Deposit sheet printed, with school fees and Building Fund con- tributions listed separately.

• Follow up of overdue school fees using printed Statements, Aged Transaction Report and form letters, with option to charge interest on unpaid balances.

• Parent lists, Family lists, standard letters and labels may be printed at any time.

• Automatic generation of emails when students are absent. Parents are notified within minutes of the roll being marked and entered.
The Past Students Module includes;

• Track current addresses of past students.

• Students are automatically transferred to Past Students on graduation.

• Parents of Past Students may also be transferred.

• Standard letters and mailing labels are printed by alumni year.

• Previous academic results, and positions held are viewed on screen.
The End of Term ReportWrite Module includes;

• Teachers' classes are downloaded to record marks and comments offline. Download locations may be a USB drive, Zip disk, a folder on the network or a floppy disk Included in the download are teachers’ classes and software.

• A spell-checker and all necessary software is included in the download.

• Uploaded marks and comments are merged into SchoolWrite's main student da- tabase.

• A Mark Entry Control Report is provided to follow up staff who have not returned their marks and comments for upload
The Timetable Printing Module includes;

• Entry of Periods taught by Teacher, with room numbers

• Timetables are printed for:
• Students
• Teachers
• Room usage
• Whole school
• Free Teachers
• Free Rooms

• Students timetables may be viewed on screen.
The FUTURE ENROLMENTS Module includes;

• Organisation and control over all future enrolment enquiries

• Standard letters printed for selected groups of prospective parents

• Enrolment fees collected.

• Marketing source statistics available.

• Accepted applications are 'rolled over' to Students and Parents, requiring little or no further keyboard entry when the student commences

• Workloads are reduced at the start of year.
The GENERAL LEDGER Module includes;

• Accounting for non-accountants.

• The chart of accounts is pre-set for schools, and easily modified.

• Date-driven reporting allows financial printouts by semester, by term, or by month, with matching Budget periods.

• Printed Audit Trails from transaction entry satisfy auditors’ requirements.

• End of prior financial year stays open for up to 12 months. Adjustments and final reporting are not rushed.

• Trial Balance, Income & Expenditure, Balance Sheet and Tailored Financial Reports
The STAFF PAYROLL Module includes;

• Integrated with the SchoolWrite General Ledger

• Employees include teachers, admin staff, maintenance staff, full time staff, casu- als, salaried and hourly. Staff photos may be included.

• on-screen preview of payslips

• accrual of holiday leave, sick leave and long service leave

• superannuation calculated for employer and employee contributions • password protection
The ACCOUNTS PAYABLE Module includes;

• Creditors system is full integrated with the SchoolWrite General Ledger

• Invoices may be split over any number of finance codes

• Prints remittances and cheques (optional)

• accumulates history of transactions for each creditor

• Cash Requirements report is available prior to paying creditors

• Projected cash flow report monitors the total of funds required in the future.
The LIBRARY SYSTEM Module includes;

• Cataloguing, searching and circulating resources—books, tapes, DVD’s, etc

• Integration with SchoolWrite students

• Overdue reporting and waiting list management

• Network Search Screen software for multiple users

• Web Search software for library enquiries on Internet or Intranet